Health and Safety Representatives (HSRs)
Health and Safety Representatives (in Italian ‘Rappresentanti dei Lavoratori per la Sicurezza’, RLS) were established by Legislative decree no. 81 of 9 April 2008 - Implementing article 1 of law no. 123 of 3 August 2007 on the protection of health and safety at work, and in particular by article 47 et seq.
The establishment of HSRs was also provided for by article 27 of the University regulation on health and safety at work.
HSRs participate in the management of health and safety in the workplace and represent all the employees of the University, that is:
- teaching and research staff, administrative and technical staff;
- holders of research grants and fellowships, interns, collaborators;
- students attending undergraduate, graduate and doctoral programmes when working for the University under temporary employment contracts (article 13 of law 390/1991 - 150 hours employment contracts), when attending lab classes or doing lab research, when are exposed to certain risks because of a given task.
A union agreement specifies the number of HSRs that have to be elected.
Staff: Laboratory technician - Physics Department
Via Sommarive, 14 - 38123 Povo
tel. 0461 281641 | 0461 281596
damiano.avi [at] unitn.it
Staff: Diversity Management
Via Calepina, 14 - 38122 Trento
tel. 0461 283232
susanna.cavagna [at] unitn.it
Claudio Della Volpe
Department of Civil, Environmental and Mechanical Engineering
Via Mesiano, 77 - 38123 Trento
tel. 0461 282409
claudio.dellavolpe [at] unitn.it
Staff: Legal office
Via Calepina, 14 - 38122 Trento
tel. 0461 281261
diana.giovanaz [at] unitn.it
Staff: Technical Support and Relations with the Educational System
Via Sommarive, 14 - 38123 Povo
tel. 0461 282022
pierluigi.minati [at] unitn.it
Department staff: Faculty of Law
Via Verdi, 53 - 38122 Trento
tel. 0461 283811
matteo.rossaro [at] unitn.it
How to contact Health and Safety Representatives
To contact an HSR, use the contact details above or write an email to:
rls [at] unitn.it
HSRs are required to comply with the provisions of Regulation (EU) 679/2016, the general data protection regulation, and to ensure the protection of trade secrets as regards the information included in the Risk assessment report (DVR).
Rights, duties and powers of HSRs
Through their HSRs, employees have the right to make sure that regulations aimed at preventing accidents and professional diseases and at promoting the identification and adoption of measures to protect health and physical integrity are implemented.
To ensure the safety of the workplace, employers (for the University, this means the Rector), their collaborators (heads of departments, executives, people responsible for safety), the designated doctor, qualified experts, and employees, must adopt a number of (technical, organizational and procedural) prevention and protection measures.
and relevant documents from the employer on risk assessments and preventive and protective measures, as well as on hazardous substances and mixtures, machinery, appliances, the working environment, work accidents requiring at least one day of sick leave (in addition to the day in which they occurred), and occupational diseases;
as provided for by the decree, under which health and safety representatives are required to take first a 32-hour training course, with at least 12 hours on the risks of their specific working environment and on the preventive and protective measures in place, and a learning assessment.
Health and safety representatives are required to update their training in the years that follow. Companies with more than 50 staff members must ensure at least 8 hours of training every year;
Health and Safety Representatives must be consulted:
- by the employer when drafting risk assessments and at a later stage, to verify the adequacy and effectiveness of preventive and protective measures that have been adopted (for example, when organizing training courses);
- about the appointment of the Head of the prevention and protection service (RSPP), of the members of the prevention and protection service (ASPP), of the staff trained for fire safety and first aid, of the competent doctor;
Health and Safety Representatives participate in the yearly meeting on prevention and protection policies which is convened by the Rector's delegate for safety and security, and in other meetings in which prevention and protection matters are discussed;
carry out workplace inspections
and therefore to have access to workplaces to verify that preventive and protective measures are in place or to assess potential hazards;
report unsafe conditions
To inform the employer about hazards and other safety issues, Health and Safety Representatives may consult competent authorities if they find the preventive and protective measures adopted and implemented by the employer are not sufficient to ensure the health and safety of employees;
Health and Safety Representatives have the right to draft, identify and implement preventive and protective measures designed to protect the health and safety of all employees.
The Health and Safety Representatives of UniTrento, in collaboration with the Rector's delegate for safety in the workplace and the Prevention and protection service and, in some cases, with Union representatives, are currently at work to:
- collect reports from colleagues and University staff.
RLSs define the actions that must be taken to solve problems while ensuring that whistleblowers remain anonymous, within their area of expertise;
- demand that University staff receive information, education and training on safety based on a proper training plan.
Training, as required by law, must take into account the position, type of work, specific risks, gender differences, origin, education level and age of staff, while promoting an inclusive safety culture. University "guests" (including foreign ones) must also receive information on the practical aspects regarding risks in a given area of the University and on emergency procedures;
- participate in the creation and maintenance of risk assessment documents prepared by the Prevention and Protection Service and verify their content. Verify that the procedural and structural amendments suggested in the documents are implemented;
- verify that emergency plans, evacuation drills and risk management procedures are in place in case of danger (earthquakes, fire, flooding, etc.), bearing in mind the specific requirements for people with permanent or temporary disabilities;
- encourage the dissemination of information on people designated as emergency management staff (first aid and fire emergencies);
- monitor the microclimatic conditions in working spaces for the physical and psychological wellbeing of employees (heating, ventilation, toilet facilities, cleanliness, lightning, signs, creation of a barrier-free environment, creation of a break room/lunch area, etc.);
- verify that all working environments are safe (basements, closed areas, surfaces, etc.);
- verify that machinery and collective (fume hoods) and personal (safety glasses, gloves, etc.) protection equipment work properly and comply with regulations in force;
- monitor work-related stress (organizational well-being), which can cause physical, psychological or social discomfort. This condition may be caused by a feeling of inadequacy or by the inability to satisfy the expectations of the employer. Stress-related disorders may worsen over time and develop into illness, harming the psychological and physical health of those affected. Their work performance decreases and this may lead to absenteeism, leaves of absence, transfer applications;
- encourage departments, centres and the University administration to organize meetings to provide staff members with information on work-related risks (including risks posed by external factors, like geopolitical risks) and on what to do to prevent incidents;
- verify that hazardous waste is managed and disposed of properly;
- address and solve the problems below:
- electrical continuity at Povo2;
- management of basement areas at Povo0
- ensuring a security service at conferences, meetings, non-academic activities;
- ensuring the management and maintenance of areas surrounding University buildings;
- insurance policy for home working staff and staff employed under the "smart working scheme";
- design and implementation of spaces at University buildings where staff can have lunch;
- monitoring of the proper organization of periodic health assessments for computer operators.
- participate in the creation and maintenance of a register of near-miss incidents to inform the employees about the behaviour which should be adopted to identify situations that might lead to accidents. Near-misses are incidents in the workplace that could have potentially caused an injury, ill health or the death of a worker. They suggest the presence of some form of risk, and the register will help prevent incidents. Employees are required to report any dangerous situation to the employer's delegate, to the head of the directorate or to his or her representative. Reporting will improve the assessment of potential risks and will provide the opportunity to learn from errors and to ensure better and safer working conditions.