Registration fees payment

Carefully review this guide for step-by-step instructions.
If you have doubts, please get in touch with dn_sst [at] unitn.it or missioni.collina [at] unitn.it.

Option 1: The event organizer is an Italian Body/Organization

The UniTN administration office will pay on your behalf in advance.
Please note that the request must be sent to the administration offices - iscrizioni.eventiesterni.collina [at] unitn.it and dn_sst [at] unitn.it - duly in advance (at least 15 days before the deadline for registration) following the instructions below:
1. You need to have the travel request online form completed (see "Procedure for travel booking and expenses reimbursement");
2. Fill in the registration form in attachment (FORM A)  - Please note that the bank data section of the vendor must be duly filled in.
3. The form must be signed by the Responsible for the fund covering the expense (the Doctoral Program Coordinator) - please forward the form to the secretariat for it to be signed.
4. Request an invoice from the organizer addressed to UniTN (and not to you)
The invoice must be addressed to UNITN as follows:

Università di Trento
Via Calepina 14
38122 Trento (Italia)
VAT IT00340520220
Codice Univoco Ufficio: 6VP8Z3

5. After you have completed all the previous steps, send the signed registration form, the invoice, the program of the event and a copy of your online travel request (if available) to Ufficio Iscrizione eventi esterni (iscrizioni.eventiesterni.collina [at] unitn.it)

Option 2: The event organizer is a foreign Vendor/Body/Organization

Also for option 2, the Unitn administration office will pay on your behalf in advance (FORM A)

Reimbursement - for events abroad only, NEVER for events in Italy - is only possible as a last option when there is no possibility of making direct payment by the University.

You should contact the organizers, copying the contacting offices (iscrizioni.eventiesterni.collina [at] unitn.it and dn_sst [at] unitn.it), specifying the PhD Programme you are enrolled and asking for the possibility of using a bank transfer and/or the possibility of paying with a few days delay, given the University's payment timelines.
Should you receive a negative response, you should then contact the PhD secretariat (dn_sst [at] unitn.it) and ask to be allowed to use the Department's credit card.
Only if this solution is also impossible, you can pay autonomously and ask for the reimbursement afterwards (FORM B: IT IS IMPERATIVE THAT you ask for an invoice addressed to UniTN and not to you:

Università di Trento
Via Calepina 14
38122 Trento (Italia)
VAT IT00340520220
Codice Univoco Ufficio: 6VP8Z3

The payment of your registration fees can be included in your online reimbursement request).
Registration fees for the event can be covered under your Research Budget. 
Should you have further doubts, please refer to Ufficio iscrizione eventi esterni iscrizioni.eventiesterni.collina [at] unitn.it